Adding an employee

Onboard a new employee: personal, employment, housing and document details — in one form.

Steps

1. Go to "Employees" and click "+ New employee".
2. Personal details: full name, employee number, phone, nationality (picked from the list), preferred language and birthday.
3. Employment: "Responsible coordinator" (required), employer, start date and status. The center follows the coordinator.
4. Professional details: pick a "Profession" from the list.
5. Housing: you can already pick an apartment and a vacant bed.
6. Documents & expiry: upload passport, visa and work-at-height certificate (see "Documents and AI scanning"). Files are uploaded when you save.
7. Click "Save". The employee number becomes the worker's app username, with a temporary code they must change on first sign-in.

Related guides

• Documents and AI scanningUpload a photo of a visa, passport or work-at-height certificate — the AI reads the dates and fills them in.
• Worker self-service login and PIN resetWorkers sign in to the app with their employee number and a PIN. Here is how to reset a forgotten PIN.
• Importing from ExcelImport employees, apartments, inventory items or requests from an Excel/CSV file — the AI maps the columns.
• Assigning an employee to a bed, and vacatingManage apartment occupancy bed by bed.

All guides