Your whole transport operation — on one screen, in real time
Fleet, drivers and their documents, clients, routes and scheduling, and a daily trip board that shows what is happening on the road right now — instead of spreadsheets, WhatsApp and phone calls.
The office sees the whole day — who left, who is late, who hasn't started
Every trip from the regular schedule appears on the board, by day, week or month. Drivers mark start and end from their phone, a trip that didn't leave on time is flagged automatically, and a one-off change for a single date never breaks the regular schedule.
Trip board guidesSeven areas that run a transport company
Fleet
- A record for every vehicle — registration, insurance and inspection, with reminders 30 days, a week and a day before they expire
- Attach the documents when adding the vehicle, and the AI fills in the plate, seats and expiry dates
- Yearly service: record the service that was done, and the next one is set automatically
- Service and expense history per vehicle, including a photo of the receipt
Drivers and documents
- Driving licence, medical certificate and passenger-transport permit — with expiry dates and scanned copies
- Driving hours recorded automatically from every completed trip
- Import a driver list from Excel, even when the columns are named differently
Clients
- Every client with contacts, a scanned contract and its end date — the AI reads the dates and rate from the contract
- Which routes serve each client — at a glance
Routes and scheduling
- Route, stops and the regular driver, vehicle and days — in one window
- Each stop's address is picked from a list, and every route is drawn on a map in its own colour
- A change for a single date (leave, a swapped vehicle) without touching the regular schedule
- A conflict alert — the same driver or vehicle in two places at the same time
Trip board — day, week and month
- All of today's trips by time, with live status from the road
- Automatic detection of a trip that didn't leave on time
- The office can start and end a trip on behalf of a driver without a phone
Service tickets and expenses
- Drivers report running late, a fault, a warning light or an accident in one tap — it reaches the office manager, linked to the vehicle
- Closing a ticket with the repair cost records it straight into the vehicle's expenses
- Stock of safety gear, parts, fluids and uniforms — with a low-stock alert
Reports, permissions and control
- A management overview: today's trips, delays, vehicles and documents needing attention
- Role-based permissions — system admin, office manager, management and driver
- A full activity log: who changed what, and when
Everyone sees exactly what they need
Driver
- A "My day" screen: today's routes on a map, stops and times
- Start and end a trip with one tap
- One-tap reports: running late, fault, warning light or accident
- Sign in with an employee number and a personal PIN, no password
Office manager
- A live trip board, routes and assignments
- Date-specific changes and conflict alerts
- Receives and handles the drivers' reports
- Reminders about vehicles and documents about to expire
Management and system admin
- The whole company at a glance
- Maintenance costs and expenses per vehicle
- AI insights and plain-language questions about the data
- Users, permissions and manager reports
Less typing, more answers
Ask the data
"Which vehicles cost the most this month?" or "Whose licence expires this week?" — an instant answer from the real data
Receipt and document scanning
Photograph a garage receipt or a vehicle registration — the amount, date and expiry fill themselves in
Insights for management
Unusual vehicle costs, recurring delays and documents about to expire — insights refreshed every hour
The same secure infrastructure as the workforce system
An isolated environment per customer, full encryption, two-factor authentication for managers, daily backups and continuous monitoring — fully managed for you
Want to see the trip board on your own company?
We'd be happy to arrange a live demonstration of the transport system, with routes and vehicles like yours
Schedule a Demo